Date: July 21, 2015
Time: 9am - 5pm
Processing / Cataloging:
I spent most of the day working with Janine, the adult services librarian and administrative assistant at the library. Janine is in charge of selection, processing, and cataloging of the adult fiction collection. Janine went over with me her workflows on selection and processing. I also got a chance to try most of the steps out myself and we completed the adult fiction order for September. We are planning to focus on cataloging next week. Below are my notes on the work that we did together:
Know the collection - keep workflows on Germantown open to check
Collection Development Resources
- Booklist
- Publisher's Weekly
- Baker & Taylor Forecast
- Library Journal (pre-pub)
- bbol.com - Libraries - Public Libraries - Automatically Yours - Forthcoming Titles (open in excel and short by publication date, print, and go through list of authors to make sure nothing good was missed - especially sequels and authors to order list)
- esequels.com - what's new
- fantasticfiction.co.uk
- keeps a binder of personal books read
Using Baker & Taylor
- Create account - Adult Fiction
- Shows Qty ordered on right side
- Previous list alphabetized by title
- All books go in cart and them separate by buying and leasing items
- Select all books to order through the end of September
- Move items to another cart
- Default folder
- Create a new cart - "JLMFIC9-2015 / FICREL9-2015 / --726"
- Move items
- Check that Qty is at 1 and that there is no duplicate
Ordering Books & Lease Books
- Order books around the end of each month
- Go through cart list and compare with e-sequels list (forth coming titles that are part of a series) and order any books that were missed on the list that you want to order
- Delete items by checking the box and deleting it from the cart
- Adult fiction cart - sort by published release date - check books - move to another cart - select September cart - only select books published in September or earlier
- Carts - default folder - chick on folder and double check hardcover / quantity
- Makes a lease cart - carts - "JLM Lease 9-2015 / LEASE-9-2015" - select lease account - cart
- Look through titles with unfamiliar authors and then duplicates (Baldacci, Box, Brown, Child, Evanovich, Grisham, Grafton, Jance, Kellerman, Lagercrantz, Patterson x 2, Picoult, Steel) for books that you want for the lease books
- Move items to lease cart
- Average of 20 lease books per month - check number on "Book Leasing Status Report" from Baker & Taylor
- Red marks are not returnable lease books
- Check lease cart for duplicates / paperbacks / media - sort by title
- Print copy of cart and lease cart
- Submit order (make sure it is only for the specific cart and not the whole order) - check lease number and account number - submit order
- Only order outside of Baker & Taylor for replacement copies (Amazon / Ingram)
- Remaining items in cart will be for orders in future months
Tips & Tricks on Ordering Adult Fiction
- Don't usually order trade paperback
- Don't usually order books that have a past release date
- Watch for items that change the publication date
- Order 2-3 month ahead for publication date
- Order about once a month - towards the end of the month (7/28 for September release date)
- Orders about 60 titles a month
- Sometimes orders multiples of popular books/authors - check holds list from director
Baker & Taylor Lease Program
- About 20 titles a month
- Usually includes unfamiliar authors and duplicate author
- Take off new books that haven't circulated - 3-5 times in 6 to 8 months, duplicate authors, science fiction/westerns do not circulate as much, check in core fiction directory at reference, keep author with several titles (7-10 circs in a year is good, 4-5 in a year is good for science fiction, fantasy or western)
- Keep 1 title everyone 4 are sent back
- Books are sent back each quarter
- Take off Baker & Taylor lease sticker and change record in catalog / add that book was previously from the lease program
Processing
- Spine labels - mystery, story collection, western, science fiction, fantasy
- Check when book comes in and write date on the right side
- Check to make sure packing list is correct and keep the list in the binder
- Keep until books come off of the shelf
- Print your own order list to keep track of when books come in that are ordered each month
- Source, stamps, stick, type writer for labels
- New sticker with date on shelf, 14-day sticker if less than 500 pages
- Thursday is processing day - give to Grace to cover and should be covered by Wednesday so you can put new stickers on and get the new list out
- Put in catalog record and then give Monica new series books to process with blue (fantasy) and green (science fiction) and orange (western)
New Book Lists
- New book list once a week on Wednesday
- New York Best Seller List once a week on Wednesday
- Running list of new books from 2000 with date added when the list went out of shelf
- High popularity - suspense, thrillers, mystery/cozy mysteries, spy/adventures, romance, gentle reads, women's fiction
- Medium popularity - horror, historical fiction, christian fiction, science fiction, fantasy
- Low popularity - urban fiction, graphics novels
- Order includes - suspense, etc. - women's fiction - cozy mysteries - others
No comments:
Post a Comment